Archivist, National Gallery of Art

Salary Range:  $75,621.00 to $98,305.00 / Per Year

Open Period: Friday, August 1, 2014 to Friday, August 22, 2014

Series & Grade: NF 1420-12

Position Information: Full Time – Permanent

Promotion Potential: 12

Duty Location: 1 vacancy – Washington, DC

Who may apply: US citizens and nationals

Supervisory Status: No

Job Summary:

This is a permanent private funded position that does not incur federal status, but does affords the complete federal benefits package including the Federal Employees Retirement (FERS) program. Located in the Gallery Archives (GA)Division of The National Gallery of Art.

The purpose of this position is to perform professional archival duties in the Gallery Archives of the National Gallery of Art, especially in working with electronic records, digital information systems, and internet technologies and in describing and analyzing Gallery history and records in various media. The incumbent also is responsible for supporting the Gallery Archives program in preserving records in every physical form, and interpreting Gallery history and records through various communication channels, including internet. The incumbent participates in the full range of archival activities, including understanding and managing traditional architectural and institutional records as well as electronic record-keeping systems. The incumbent also is responsible for providing records guidance to Gallery offices; for appraising records; for identifying preserving and organizing complex bodies of historical records; and for advising the Chief Archivist concerning policies for archival management of digital images.


  • Not Required

  • No

  • U.S. citizen
  • References are required


The incumbent:

Implements policies for ingest, preservation and use of digital records and management of the Gallerys digital archival repository based on best archival practice and published standards.

Prepares complex descriptions of Gallery records and interprets institutional history for various audiences via electronic and traditional systems.

Oversees projects for records conservation and digitization.

Serves as liaison with records-creating offices and oversees all steps in transfer of records.

Appraises records for permanent evidential or informational values and manages acquisition activities.

Works with on-site researchers and coordinates responses to complex reference inquiries, including specialized inquiries relating to architectural records or Gallery history.

Writes articles, texts, captions and exhibition narratives based on archival records and history


Candidates must meet the Qualification Standards Handbook requirements for the GS-1420-12.

This requires at least one year of specialized experience equivalent to the GS-11 level in the Federal service or a Masters degree in archival science or with a major that includes at least 18 hours in archival science, history and /or political science or government. Specialized experience is experience working as an archivist in a cultural institution and working with institutional records.

Additional Experience:

In addition to a minimum of one years experience equivalent to the GS-11 level as required by the GS-12 qualification standards, candidates must have a minimum of five years of progressively responsible independent professional experience as an archivist in a cultural institution and working with institutional records.

Academy of Certified Archivists Archival Certification is preferred. Please provide information on the date and term of certification.

Candidates must reflect in their submitted USAJOBS rsums the possession of this specialized experience. If their rsum does not include such specialized experience, they will be ineligible for this position.

Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates.

1. Demonstratedknowledgeofarchivalprinciplesandpractice and professional experience in appraisal, arrangement and description, conservation, and reference service.

2. Experience working with records and archives in a cultural institution.

3. Experience with electronic records and digital records-keeping systems.

4. Knowledge of information management technologies including databases and other digital tools.

5. Understanding of digital cultural objects, including format standards and issues and best practices for managing and digital conversion of images and media, textual and graphic documents.

6. Experience with the organization and dissemination of information via internet.

7. Experience analyzing institutional history and demonstrated writing skills.

Requirements: the work is primarily sedentary, however, a fair amount of walking and modest lifting is required. Archival work areas are located in different parts of the Gallery complex.

The National Gallery of Art provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify us. The decision on granting reasonable accommodation will be made on a case-by-case basis.

All qualified candidates will be assigned to one of three pre-determined quality categories. This evaluation will be based on the personal, educational and work experience indicated in the candidates rsum.

Do not overstate or understate your level of experience and capability. You should be aware that your responses are subject to evaluation and verification. If a determination is made that you have overstated your experience or your responses are not supported by your resume OR if your application is incomplete, you will be assigned to a quality category commensurate to your described experience. Later steps in the selection process may be used to verify your stated level of experience and capability. Deliberate attempts to falsify information may be grounds for not hiring you.

Apply Here


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