Exhibitions Coordinator – Pixar Animation Studios, Emeryville, CA

Location: Emeryville, CA
Job #: 1071

About Pixar Animation Studios:

Pixar Animation Studios, a wholly owned subsidiary of The Walt Disney Company, is an Academy Award®-winning film studio with world-renowned technical, creative and production capabilities in the art of computer animation.  Creator of some of the most successful and beloved animated films of all time, including “Toy Story,” “Monsters, Inc.,” “Cars,” “The Incredibles,” “Ratatouille,” “WALL•E,” “Up,” “Toy Story 3,” “Brave,” and “Monsters University,” the Northern California studio has won 30 Academy Awards® and its films have grossed more than $8.7 billion at the worldwide box office to date. “Inside Out,” Pixar’s fifteenth feature, will be release on June 19, 2015.

Position Summary:

18 month project. This position assists with the coordination of internal and external exhibition projects, and supports the administrative needs of the exhibitions program.

General Duties and Responsibilities:

  • Providing support and collaborating with the exhibitions team on the success of the internal and external exhibitions
  • Working closely with the exhibitions program manager to assist with contracts, budgets, facility review, content review, development of work plans, schedules, and team assembly
  • Organizing and assembling deliverables to venues, as well as internal parties
  • Preparing and compiling exhibition checklists
  • Assisting in the completion of forms for exhibition loans
  • Assisting with the preparation and production of exhibition label content
  • Proof-reading exhibition labels, text panels, and other collateral
  • Participating in the review of exhibition layouts for accuracy
  • Participating in the review of exhibition-related marketing and merchandising material, as well as catalog and other collateral material submitted for approval
  • Documenting exhibitions via installation photos and organized files with samples
  • Coordinating travel for exhibitions team; working with venues and internal teams to verify and confirm bookings and all arrangements; creating travel packets
  • Traveling domestically and internationally, as needed, for external exhibitions work
  • Assisting in installation supervision, as needed
  • Liaising with studio archives and technical teams, as well as other studio staff and external partners to provide exhibitions information
  • Assisting with long-term projects, such as creating new manuals, organizing existing materials, and establishing protocol for archiving exhibitions; designing and revising appropriate forms, logs, etc.
  • Assisting in the organization and facilitation of meetings including creating agendas and meeting materials, taking minutes, preparing Powerpoint and Keynote presentations, and other support as needed
  • Processing incoming invoices, check requests, and expense reports
  • As needed, running errands such as collecting samples or exhibition supplies
  • Additional tasks, as assigned


  • B.A. degree in art-related field, and knowledge of museum standard practices, preferred
  • Exhibition coordination experience preferred, including ability to handle and prioritize multiple projects simultaneously
  • Extremely organized and accurate; detail-oriented, meticulous, and conscientious in following through on assigned tasks; flexible and resourceful; extremely reliable and dependable; discrete with sound judgment
  • Experience working in an office environment, providing administrative support, including scheduling, answering phone calls, typing, invoicing, and filing
  • Ability to work under pressure and meet deadlines
  • Excellent written, verbal, and interpersonal communication skills
  • Ability to work independently, as well as part of a team
  • Computer proficiency (Office suite, as well as Photoshop, Illustrator, and Sketch Up); experience with Mac; working knowledge of database management software (Filemaker Pro, Excel); experience working with shared internet sites (e.g., Wiki)
  • Valid California driver’s license, as well as access to a car, and proof of current automobile insurance preferred

Physical Factors:

  • Ability to lift up to 50 lbs.
  • Occasional domestic and international travel in support of Pixar’s exhibitions program

Apply Here


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