Project Archivist, Oral History Projects, Academy Film Archive

Full Time – 1 year term position

Job Summary

The Academy Oral History Projects department, housed within the Academy Film Archive, is seeking an experienced and highly motivated professional to fill the position of Project Archivist to inventory audiovisual oral history collections in preparation for digital preservation and access. This is a temporary appointment for one year.  Reports to the Manager of Oral History Projects.

Duties and responsibilities:

The Academy is the lead in a grant-funded digital archive planning project to consolidate filmmaker oral history collections. The Project Archivist for the Motion Picture Oral History Digital Archive project will be charged with conducting an initial survey of the entire collection, and developing a processing plan in consultation with the OHP Archivist and Manager of Oral History Projects. The Project Archivist will have additional support from the staff of the Academy Film Archive and graduate student interns. The primary deliverable of the project is completed inventories for all seven Consortium partner collections and their subsequent preparation for digital preservation.

• In consultation with OHP Archivist, assess collection holdings and prioritize processing
• Create and update records using the Archive’s MAVIS database
• Develop overall work plan with milestones for project completion
• Track and document information to include in reports for the Manager of Oral History Projects
• Assist OHP Archivist & Manager in supervising interns

Arrangement and Description

• Process incoming collections and gather information from donors/depositors
• Create general, inventory-level catalog records in accordance with departmental specifications and professional standards
• Research and create contextual information for each collection

Planning and Prioritization

• Assist Academy Film Archive  and OHP staff as well as Consortium partners in acquisition planning, prioritization decisions, and potential de-accessioning
• Work with the Digital Curator and Manager of Oral History Projects to identify material for digitization priority
• Research into rights and permissions to use interview collections

Qualifications and Requirements:

• Master’s degree in Moving Image Archival Studies or Master’s degree from an ALA-accredited library or information science program with a concentration in archival studies
• Experience inventorying video collections
• Experience cataloging audiovisual materials using MAVIS, FileMaker Pro or similar databases
• Excellent research, writing, and communication skills (both written and verbal)
• Detail-oriented and ability to be flexible
• Strong organizational skills with demonstrated initiative to complete projects within deadlines

Preferred:

• Experience working with audio and video oral history material, preferably motion picture related
• Experience in the operation of video viewing equipment
• Knowledge of filmmaking production practices or other relevant subject expertise

 

To Apply:

Please e-mail cover letter and resume to: Jobs@Oscars.org    Indicate Project Archivist, OHP in the subject line.

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Project Archivist, AMPAS, Margaret Herrick Library

Project Archivist (Part Time)

Job Summary

The Project Archivist is responsible for processing, arrangement, description, and cataloging of a large collection of papers of an American documentary filmmaker for the Special Collections Department of the Margaret Herrick Library. In addition, the Project Archivist will interact with a library team responsible for providing digital access to selected files that document films made under the Motion Picture Production Code. This is a part-time grant-funded position. The position reports to the Manager of Special Collections and the work will be performed at the Academy’s Pickford Center in Hollywood. The appointment is for two years.

Duties and responsibilities:

• Arrange, describe, and catalog manuscript material in the papers of a 20th century documentarian who specialized in non-fiction films on historical figures and events, often with a political bent.
• Create descriptive catalog records and metadata for the contents of selected files in the Motion Picture Association of America: Production Code Administration records that will be digitized in-house for access online. Both collections will utilize the library’s Inmagic database system.

Qualifications and Requirements:

• Master’s degree from an ALA-accredited program in library and information science.
• Bachelor’s degree in film studies, history, art history or a related field.
• Two years of experience in an archive or library is preferred.
• Understanding of the principles of arrangement and description of archival collections and knowledge of archival best practices and current developments. Experience with Inmagic is preferred.
• Knowledge of current metadata and descriptive standards, including DACS and EAD.
• Familiarity with digital asset management systems. Familiarity with TEAMs/ OpenText Media Management is preferred.
• Knowledge of American film history, with broad awareness of documentary films as well as the Motion Picture Production Code.
• Ability to communicate both simple and complex ideas effectively, both orally and in writing, to people with varying degrees of knowledge of archival theory and practice.

Personal Characteristics:

• Set priorities, meet deadlines, and work independently and collaboratively.
• Strong communication and problem-solving skills.
• Good penmanship and organizational skills.
• Fluent English-language communication skills.

Physical Demands:

• Ability to lift a 40-pound box to and from high and low shelving.
• Will need to climb stairs.

To Apply:

Please send cover letter and resume to:  Jobs@Oscars.org.  Indicate Project Archivist in the subject line.

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